Smartsheet Overview

Smartsheet is a cloud-based work execution platform that enables teams to plan, capture, manage, automate, and report on work at scale. It combines the familiar interface of a spreadsheet with powerful collaboration and project management features, allowing users to streamline processes and improve productivity.

Key Features of Smartsheet

Customizable Spreadsheet-like Interface: Create and manage projects using a familiar grid layout with advanced formulas and cell linking capabilities.
Collaboration Tools: Share sheets, set permissions, and collaborate in real-time with team members and stakeholders.
Automation: Set up automated workflows, reminders, and notifications to streamline processes and reduce manual tasks.
Reporting and Analytics: Generate custom reports and dashboards to gain insights into project progress and team performance.
Integration Capabilities: Connect Smartsheet with popular business tools and services for seamless data flow and enhanced functionality.

What Makes Smartsheet Unique

Control Center: Manage multiple projects and programs from a centralized hub, ensuring consistency and visibility across the organization.
Dynamic View: Create customized, filtered views of project data for different stakeholders without altering the underlying sheet.
Proofing and Markup: Collaborate on visual assets directly within Smartsheet, streamlining the review and approval process.
Resource Management: Allocate and track team members' workloads across projects to optimize resource utilization.
Bridge: Connect Smartsheet to on-premises data sources securely, enabling real-time data synchronization.

Is Smartsheet Right for Me?

Smartsheet is ideal for organizations of all sizes that require a flexible, scalable solution for project and work management. It's particularly well-suited for teams that need to collaborate across departments, manage complex projects, and automate workflows while maintaining the familiarity of spreadsheets.

Signs You Need Smartsheet

You're struggling to manage multiple projects efficiently

Missed deadlines and budget overruns
Lack of visibility into project status
Difficulty coordinating cross-functional teams

When Smartsheet Isn’t the Right Fit

You have simple, short-term projects with minimal collaboration

Small teams working on straightforward tasks
Projects with minimal dependencies or resource constraints

Customizing Smartsheet

Custom Sheets and Templates: Create and save custom sheet layouts and templates tailored to specific project types or workflows.
Conditional Formatting: Set up rules to automatically highlight important information or status changes within sheets.
Custom Forms: Design forms to collect and input data directly into Smartsheet, streamlining information gathering.
Workflow Automation: Build custom automated workflows using a combination of triggers and actions.
API and Connectors: Integrate Smartsheet with other business tools and create custom applications using the Smartsheet API.

Is Smartsheet Worth It?

Smartsheet is worth it for businesses seeking to streamline project management, improve collaboration, and automate workflows across teams and departments. Its robust features, including real-time updates, custom automation, and integrations with popular business tools, can boost productivity and visibility for medium to large organizations managing complex projects or processes. However, for small teams with simple project needs, Smartsheet's advanced capabilities and pricing might not align with their requirements.

How Much Does Smartsheet Cost?

Pricing is one of the most important evaluation factors when buying software. We have pricing insights contributed by current and former customers of Smartsheet to help you make the best purchasing decision for your use case.

See what Smartsheet costs

Competitors to Smartsheet

Vendor	Reasons to Consider	Best For
Asana	User-friendly interface, strong task management features	Small to medium-sized teams focused on task-based work and agile methodologies
Atlassian (Jira and Trello)	Comprehensive project management tools, especially strong for software development	Software development teams, IT departments, and organizations using Agile methodologies
ProjectManager	Robust project planning and resource management features	Traditional project managers and teams requiring Gantt charts and resource allocation
Linear	Modern, streamlined interface designed for software development teams	Tech startups and software development teams looking for a minimalist, fast tool
Monday.com	Highly visual, customizable workspace with a variety of views	Creative teams and organizations that prefer a highly visual approach to project management
Plane	Open-source project management tool with a focus on simplicity and customization	Development teams and organizations that prefer open-source solutions and have technical expertise

Open Source Alternatives to Smartsheet

Projects	Reasons to Consider	Best For
OpenProject	Comprehensive project management features including Gantt charts, agile boards, and time tracking	Organizations with complex project management needs and technical resources for deployment and maintenance
Plane	Simple and customizable project management tool with self-hosting and cloud options	Development teams and organizations that prefer open-source solutions and have technical expertise
Taiga	Agile-focused project management tool with support for Scrum and Kanban methodologies	Software development teams and organizations adopting Agile practices
Redmine	Flexible, web-based project management and issue tracking system	IT teams and organizations with technical expertise looking for a customizable solution