Expensify Overview

Expensify is a cloud-based expense management software that simplifies the process of tracking, submitting, and approving business expenses. It automates expense reporting, reimbursement, and accounting tasks, helping businesses save time and reduce errors in financial processes.

Key Features of Expensify

SmartScan Technology: Automatically scans receipts and extracts relevant information for expense reports.
Automated Expense Reports: Creates and submits expense reports automatically based on uploaded receipts and card transactions.
Corporate Card Management: Integrates with corporate credit cards for easy transaction importing and reconciliation.
Approval Workflows: Customizable approval processes to ensure proper review and authorization of expenses.
Accounting Integration: Seamlessly syncs with popular accounting software for streamlined bookkeeping.

What Makes Expensify Unique

Real-time Expense Tracking: Allows employees to capture expenses on-the-go, reducing end-of-month reporting backlogs.
Automatic Policy Enforcement: Enforces company expense policies in real-time, flagging violations before submission.
Global Reimbursement: Supports international expenses and reimbursements in multiple currencies.
Concierge Service: Offers human support for complex expense report creation and submission.
AI-powered Fraud Detection: Uses machine learning to identify potentially fraudulent or duplicate expenses.

Is Expensify Right for Me?

Expensify is ideal for businesses of all sizes looking to streamline their expense management processes. It's particularly beneficial for companies with frequent business travel, multiple office locations, or a large number of reimbursable expenses.

Signs You Need Expensify

You're spending too much time on manual expense reporting

Hours spent collecting and organizing receipts
Delays in expense report submissions
Frequent errors in expense data entry

When Expensify Isn’t the Right Fit

You have very few reimbursable expenses

Less than 5 expense reports per month
Majority of expenses covered by company credit card

Customizing Expensify

Policy Settings: Configure expense policies, approval workflows, and spending limits
Custom Fields: Add company-specific fields to expense reports for detailed tracking
Integration Options: Connect with various accounting, HR, and travel booking systems
Branding: Customize the user interface with company logos and colors
Report Templates: Create custom expense report templates for different departments or expense types

Is Expensify Worth It?

Expensify is worth it for businesses of all sizes seeking to streamline expense management, reduce manual data entry, and gain better financial visibility. The software's automated receipt scanning, real-time expense tracking, and robust reporting features can save considerable time and reduce errors, potentially leading to cost savings. For small businesses or those with simple expense needs, Expensify's lower-tier plans offer good value, while larger enterprises can benefit from advanced features like custom workflows and integrations that justify the higher-tier costs.

How Much Does Expensify Cost?

Pricing is one of the most important evaluation factors when buying software. We have pricing insights contributed by current and former customers of Expensify to help you make the best purchasing decision for your use case.

See what Expensify costs

Competitors to Expensify

Vendor	Reasons to Consider	Best For
Emburse	Offers a suite of expense management solutions for different business sizes	Companies looking for tailored expense management solutions based on their specific needs
Bill.com	Combines expense management with accounts payable automation	Businesses looking for a comprehensive financial operations platform
Zoho Expense	Part of the Zoho suite, offering good integration with other Zoho products	Small businesses already using other Zoho applications
Certify	User-friendly interface and strong mobile capabilities	Small to medium-sized businesses with frequent travelers
Rydoo	Strong focus on real-time expense tracking and approvals	Companies with a mobile workforce and need for quick expense processing
SAP Concur	Comprehensive travel and expense management solution with advanced features	Large enterprises with complex expense management needs and global operations

Open Source Alternatives to Expensify

Projects	Reasons to Consider	Best For
Odoo	Modular business management suite with expense management module	Growing businesses that need a scalable solution with various integrated modules